Open Position

Events and Administrative Assistant

The Events and Administrative Assistant will be a key contributor to both the event and administrative operations of the DBP. In this role, you’ll ensure our organizational processes run smoothly while supporting the successful execution of community events. Your contributions will enhance the efficiency, productivity, and impact of our work.


To apply, send your cover letter and a resume in an email to david@downtownbellingham.com - please make the subject line “Events and Administrative Assistant” by December 2, 2024.

We will reach out to qualified candidates to arrange for interviews and hiring next steps.

 
 

Position Description

Job Title: Events and Administrative Assistant

Reports To: Community Engagement Manager 

Hours: Full Time (35-40 hours a week)

Proposed Wage: $19 an hour

Benefits: PTO (up to 30 days annually), 33% employer-paid health insurance, and retirement account options

About Us:

The Downtown Bellingham Partnership (DBP) is a nonprofit organization that serves as the primary champion for Downtown Bellingham as a top business, cultural, residential, and retail destination. The Partnership’s diverse activities include improving the environment for existing businesses; assisting with the creation of public spaces and streetscapes that promote an active and cohesive community; supporting and promoting Downtown Bellingham’s cultural assets; producing engaging community events and programs; and encouraging a unified sense of place and an engaged civic community.

About the Position: 

The Events and Administrative Assistant will be a key contributor to both the event and administrative operations of the DBP. In this role, you’ll ensure our organizational processes run smoothly while supporting the successful execution of community events. Your contributions will enhance the efficiency, productivity, and impact of our work.

Duties and Responsibilities

With guidance and supervision from the Community Engagement Manager, this position is responsible for the following: 

 

Event Coordination:

  • Be an essential part of our event success! Assist with planning logistics, from coordinating with vendors and securing permits to organizing equipment rentals, event supplies, and managing printing projects.

  • Spread the word by distributing eye-catching promotional materials like event posters and handbills, ensuring everyone knows about our amazing events.

  • Play a key role in bringing events to life—help with event set-up, tear-down, and staff the festivities. This could include managing enthusiastic volunteers at Wine Walk, overseeing Scepter Award raffle tables, and collaborating with partners at Commercial Street Plaza.

  • Engage with our dedicated volunteers, ensuring they’re empowered and ready to create memorable experiences.

 

Administrative Support: 

  • Be the heartbeat of our organization by managing our master calendar, keeping the team in sync for meetings, events, and outings.

  • Take ownership of office supplies and snack ordering, ensuring the team always has what it needs to stay productive and energized.

  • Get out of the office regularly with weekly trips to the post office and bank, offering a change of scenery while keeping our operations running smoothly.

  • Organize and streamline our digital and physical files, playing a key role in maintaining an efficient workspace by managing the shared drive and key documents.

  • Put your attention to detail to work by tracking event attendance and donor information, ensuring that our data is accurate and up-to-date.

  • Make an impact behind the scenes by supporting day-to-day correspondence and helping the team stay focused and organized.

Required Skills and Qualifications: 

  • Excellent communication and people skills 

  • Self-motivated and reliable  

  • Ability to manage multiple projects with meet deadlines  

  • Ability to accomplish tasks independently  

  • Proficient with Office 365  

  • Some tasks require the ability to lift and move equipment up to 50 pounds.

About the Process
To apply, send your cover letter and a resume in an email to david@downtownbellingham.com - please make the subject line “Events and Administrative Assistant” by December 2, 2024.

We will reach out to qualified candidates to arrange for interviews and hiring next steps.